Accounts Payable & Purchasing Accountant

Responsibilities

• Manage the accounts payable function for a Playa del Carmen five-star boutique hotel: receive, validate, and process all supplier invoices; verify CFDI compliance for every invoice received; schedule payments within the hotel's supplier payment terms; and maintain the AP aging report at the frequency and format the Finance Manager and ownership require
• Coordinate with the purchasing department on purchase order matching: validate that all supplier invoices correspond to an approved purchase order and a goods received note before payment is authorized — the three-way match process (PO / GRN / invoice) is the hotel's primary accounts payable control
• Process CFDI verification for all incoming supplier invoices: every supplier invoice must be a valid timbrado CFDI — the accountant verifies each invoice against the SAT's CFDI verification portal and rejects invoices that are not valid before processing
• Manage the hotel's monthly IVA position and report to the Finance Manager: track input IVA from AP invoices versus output IVA from hotel revenue; produce the monthly IVA position summary; and support the tax advisor's monthly SAT IVA declaration submission
• Coordinate supplier payment runs with the treasury function: prepare the biweekly AP payment run for Finance Manager approval, ensure payment instructions are submitted to the bank within the supplier terms commitment, and communicate payment confirmation to suppliers
• Manage the hotel's sustainable supplier invoice complexity: the PDC eco-property's purchasing mix includes artisan food producers, organic amenity suppliers, and local community enterprises — many small suppliers require guidance on CFDI emission and Mexican fiscal compliance, and the accountant supports this supplier onboarding

Requirements

• Accounts payable or hotel accounting experience in Mexico
• SAT CFDI validation and AP CFDI compliance
• Three-way match purchase order management
• IVA input tax accounting
• CONTPAQi Contabilidad or Aspel COI

Benefits

• IMSS, aguinaldo, paid vacation + premium
• Staff meals
• Fixed monthly salary
• Career development toward Hotel Accountant and Finance Manager

Work environment

Accounts payable and purchasing accountant at a PDC five-star boutique hotel. AP management, CFDI compliance, and sustainable supplier invoice processing in the Riviera Maya's boutique hotel supplier market.

About the role

The PDC boutique hotel accountant who receives an invoice from the artisan tortillería that supplies the hotel's F&B kitchen — who checks the CFDI, finds it was emitted with the wrong RFC, who calls the supplier's owner directly, explains the CFDI correction process, guides them through the cancellation and reemission with their PAC, and has the valid CFDI in the inbox by end of day — has done the supplier support work that keeps the hotel's artisan food supply relationship intact. The hotel that sources authentic local food products depends on its accountant being as good at supplier support as at AP processing. The artisan tortillería that is treated with patience and professionalism by the hotel accountant stays a supplier for years. The one that loses the invoice dispute doesn't come back.